Eclipse

1. In the main menu select Accounts Payable> Cheque Printing.
2.  In the Cheque Detailstab tick the Create Funds Transfer File checkbox to reveal a third tab called EFT Setup.
3. Click on the EFT Setup Tab
4. Fill in the Company Nameand Bank Details.
5. Set the User IDto the ID for your bank (if you are unsure, leave it as 0).

• • Australian customers please contact your bank as you need your Client ID inserted into this field.

6. Set theProcess Dateto the current date (today).
7. Tick the Create 1 EFT File checkbox.
8. Type in the Layout of the EFT based on the bank you are using to send payments:

• • BANKLINE for Coutts
  • BANKLINENW for NatWest
  • BANKLINERBS for Royal Bank of Scotland
  • HSBC for HSBCnet
  • BACS for Barclays
  • BACS2 for Barclays.net
  • ARBUTHNOT for Arbuthnot
  • ABA for Australian Banking Association*
  • SBF for Australian Self Balancing File*

*Australian customers check the upload section of your bank website to see if you can upload an ABA file, otherwise create a SBF file.

For Australian Customers please change the default Tran Code to 50 otherwise your ABA file will be sent as a payroll file which can be confusing when paying AP, etc.

9. In the Download Path field type in the file path and filename where your EFT file will be saved into on your local computer. Please read the notes below before typing it in.
10. Double-check your EFT Setup details to make sure everything is correct, then return to the Cheque Details tab and click the Save icon to save your bank details.
11.  Highlight the invoices you wish to pay in the Invoice Selectiontab and click Print to create the EFT file.
12.  Now that your cheques are printed you must post them or else the system will not recognize them as paid. To do this in Eclipse go to Accounts Payable >Cheque Posting and highlight the cheques and press the Post button.

For more details, head to our support page: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1700921378/Creating+an+EFT+Electronic+Fund+Transfer+File

Note: This is only available if you have not printed or posted the cheque for the invoice.

1. Find and select the invoice you would like to cancel. Then click the Cancel Re-Issue Invoices
2. This will bring up the Invoice Cancel/Re-issue window.

If you want to re-issue and modify the Invoice, tick the Re-enter Canceled Invoice check box. This will send the Invoice back to the Invoice Cheque Entry module, where you can then edit the original Invoice and post it down with any corrections. 

If you simply want to cancel the Invoice then untick this checkbox highlighted below.

3. Click thePost  Your Invoice is then cancelled and all the invoices and the distributions associated with the Invoice will be reversed.
4. In the Accounts Payable> Invoice Cheque Entry. Invoice(s) that were ticked to be re-entered will appear in the Invoice Entry Batch.  Amounts, descriptions, account codes and any other field can then be changed and it can be posted down again.

For more details, head to our support page https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1697448833/Cancel+or+Modify+a+Posted+Invoice

The user can cancel cheques by highlighting the particular cheque entry. This option is only for AP cheques that have not been presented in the bank reconciliation.

You can tell if you have presented a cheque by looking at the Presented and Presented Date column under Cheque History.

If the Pres is Y or M and the Presented Date column is populated with a date, then this cheque has been presented in the bank reconciliation. If you have already presented the cheque in the bank reconciliation, please visit this guide here as you may still be able to cancel it: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1700921629

Instructions on how to cancel a Cheque:

1. In order to cancel a Cheque it must be posted down.If your cheque is sitting in the Accounts Payable> Cheque Posting screen you will first need to post it and then follow the instructions below.
2. Go toAccounts Payable > Cheque History/Cancel,Re-Issue.
3. Highlightthe entry(s) you wish to cancel.
4. ClickCancel Re-Issue button.
5. If the Cancel/Reissue button is greyed out – see: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1700921629
6. TheCheque Cancel/Re-Issuewindow will appear.
7. If you want to re-issue and modify the Invoice attached to the Cheque, tick the Re-issue Cancelled Chequecheck box. This will send the Invoice back to theInvoice Cheque Entry module, where you can then edit the original Invoice and post it down with any corrections.

If you simply want to cancel the Cheque then untick the ‘Re-issue Cancelled Cheque’ checkbox.

8. Click the Post button. Your cheque is then cancelled and all the invoices and the distribution associated with the cheque will be reversed, including the bank and control account.

Note: When a cheque is cancelled, it will appear in the Cancelled tab in the Bank Reconciliation window.

9. In the Accounts Payable> Invoice Cheque Entry.Invoice(s) associated with cheques being re-issued will appear in the Invoice Entry Batch.  Amounts, descriptions, account codes and any other field can then be changed and it can be posted down again.

Please see the latest versions of the Eclipse Templates attached.  Follow the instructions at https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1690468439 on how to use and import the templates into Eclipse.

If you are an Australian User, please download the Templates from https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1691123768 as they are setup for GST calculations.

To see a new production in Eclipse, you will need to refresh your production list by clicking the Refresh button.

On occasion, if you were logged in to Eclipse or GoGlobal/AppController at the time the production was added, you may need to log out and log back in again before the new production will appear in your list.

If you only hit the X you will not be logged out completely. In this case, your session will remain open on the server for 10 minutes.

Instead of waiting the full 10 minutes for your session to end, you may choose to sign out manually.

To sign out manually:

1. In the GoGlobal/AppController windows select File from the top menu.
2. Select Sign Out.

Note: This will end your session so make sure you’ve saved all your work first.