A Production Bible is a report which includes everything spent on a production. Think of it as a master guide that keeps track of everything spent on your project. The team runs this at the end of production as a “Bible” of all financial transactions on a production.
The bible report is engineered to run really fast so a production with in excess of 1 million transactions will generally take around 10 minutes to generate the CSV file. It can do this be avoiding a lot of the filters like vendor or invoice number ranges. For flexibility, it allows a period range as well as currency, location, episode and account codes.
Following is a step-by-step process to generate your own Bible report from Eclipse
- Open General Ledger > Ledger Inquiry and click the Report button.
- Select DEFAULT as the Report Defaults. Alternatively you can make a new report default by following this guide and name it something appropriate, e.g. BIBLE: Creating a Separate Report Default
- Make sure the Report Type is set to Preview.
- For Excel make sure CSV is ticked. If you wish to run to PDF leave this unticked – However we recommend running to Excel as PDF will take longer to compile.
- Make sure the account range is correct for the data you want to export.
- Select the Currency, Location, Episodes and the Account range.
- All columns should be highlighted and the bottom row should all be Z’s like the image below if you want all accounts to be included in your export.
- On the Selection tab tick Bible and make sure the Year Period filter (period range) is correct for the data you want to export.
- All other filters will be ignored while Bible is selected and you are running to Excel/CSV. The Period number is the only filter that will work when Bible is ticked.
- Purchase Orders can be included when a Bible report is run. It is recommended however to run a separate report for all PO transactions after the Bible is complete if you are outputting in Excel.
- If you want to run a Bible report WITH Purchase Orders included, then tick the Purchase Orders checkbox under the Include Source Code heading.
- Return to the Report Details tab and click the Save icon (the blue disk next to Report Defaults). This is important as it saves your report settings to the Report Default.
- Then click OK to run your Report.
- Note: If you are running a Bible Report to Excel it will not print out any Attachment Names into Column W or Net Amounts into Column AA and both of these columns will be blank. This is by design to increase the speed of the export.
