Why TPH Global’s Accounts Payable Tools Go Beyond the Buzz
In an industry where paperwork can still slow down payments and approvals, Accounts Payable (AP) automation is no longer just a “nice-to-have”—it’s a production essential. As more production finance tools tout AP automation features, it’s worth asking: What does true automation actually look like? And how does TPH Global’s Eclipse system deliver it?
Whether you’re managing a slate of productions or just trying to get invoices paid on time, Eclipse gives you robust, customisable AP tools tailored specifically to film and TV finance. Here’s how Eclipse automates the AP process—without sacrificing control or transparency.
What AP Automation Really Means in Eclipse
Unlike generic accounting platforms, Eclipse is purpose-built for the production world. AP automation here isn’t just about digitising forms or auto-filling data. It’s about:
- OCR invoice entry
- Streamlining invoice approvals
- Automating coding and cost allocation
- Tracking payment status
- Connecting AP to cost reporting in real-time
Let’s break down how Eclipse simplifies each step.
1. Paperless Invoice Capture and Entry
Eclipse allows you to upload and process invoices entirely digitally, supporting:
- Drag-and-drop invoice attachments
- OCR support (Optical Character Recognition) for fast invoice entry
- Automated linking of invoices to Pos and other backup
The result? Less paper. Fewer manual errors. And a faster path from receipt of invoice to payment.
🔗 AP Tips and Tricks Support Page
2. Automated Approval Workflows
Approval bottlenecks are one of the biggest time drains in production AP. Eclipse lets you set up custom workflows based on:
- Approval hierarchies;
- Department codes;
- and Cost thresholds
Finance managers can track each invoice’s approval stage and automate reminders—ensuring no invoice gets stuck in limbo.
✅ Bonus: You can approve invoices directly from Eclipse or even route approvals via email, depending on your workflow.
3. Smart Coding with Templates and Defaults
Eclipse reduces repetitive data entry through:
- Coding templates for recurring vendors
- Default account settings
- Integrated GL validation
This ensures every invoice is accurately coded to the correct budget line, department, or production—without relying on memory or guesswork.
📚 Explore Accounts Payable Support Content
4. Real-Time Cost Reporting Integration
Every coded invoice can be immediately reflected in your cost reports, giving production accountants and line producers live visibility into spend.
Unlike siloed tools that bolt AP onto a separate finance system, Eclipse integrates it directly with:
- Budget-to-actual send reporting
- Cash flow forecasting
- Trial balance and audit prep
This makes financial oversight smoother and more reliable, especially during tight turnarounds or audits.
5. Bulk Payment and Bank File Generation
When you’re ready to pay, Eclipse lets you:
- Select approved invoices
- Generate EFT (Electronic Funds Transfer) files for upload to your bank
- Automatically updating payment status in the system
No need to manually enter payment details or reconcile line by line. Eclipse tracks it all and connects it back to the originating invoice.
Why Eclipse’s AP Automation Stands Out
While other tools are just starting to talk about AP automation, Eclipse has been evolving it for years—based on real-world feedback from production accountants, finance teams, and line producers. That’s why the system emphasises accuracy, transparency, and adaptability, not just convenience.
Whether you’re scaling up to manage multiple productions or tightening your controls for a single shoot, Eclipse gives you tools that automate what should be automated—while keeping you in the driver’s seat.
Learn More or Get a Demo
Curious how Eclipse can streamline your production’s AP workflow?
Check out the full Accounts Payable product page or dive into the Tips & Tricks section of our knowledge base.
